OEIS | Exhibitor Registration - OEIS 2025 Annual Meeting

Industry Prospectus

BEFORE YOU REGISTER BELOW: Please download and carefully review the 2025 Annual Meeting Exhibitor Prospectus to see all pertinent exhibitor information, including registration documentation, exhibitor requirements, sponsorship opportunities, etc. Thank you!

Exhibitor Space Options

TAKE ADVANTAGE OF THE 10% EARLY BIRD DISCOUNT
Early Bird Discount ends November 29, 2024

Table Top Display - $6,300

Each exhibit space includes the following:

6’ x 30” draped table
(2) Chairs
(2) Exhibitor Registrations

10' x 10' Booth - $9,700

Each exhibit space includes the following:

10’ x 10’ exhibit space.
Backwall and sidewall Drapes
(1) 6’ Skirted Table
(2) Chairs
(4) Exhibitor Registrations

10' x 20' Booth - $19,500

Each exhibit space includes:

10’ x 20’ exhibit space
Backwall and sidewall Drapes
(1) 6’ Skirted Table
(2) Chairs
(8) Exhibitor Registrations

Additional badges can be purchased at $300 each. Use the green “Exhibitor Badge” request button at the top of the page.

Floor Plans

Exhibitor Information

Exhibitor Installation:

Thursday, May 1, 2025 | 8:00 AM – 5:00 PM

Exhibit Hours*:

Friday May 2, 2025

Saturday, May 3, 2025

7:00 AM – 8:00 AM | Breakfast in Exhibit Hall
10:00 AM – 10:30 AM | Break in Exhibit Hall
12:00 PM – 1:00 PM | Lunch in Exhibit Hall

Exhibitor Dismantle:

Saturday, May 3, 2025 | 1:30 PM – 5:00 PM

*Exhibit schedule subject to change based on final program

NOTE: Exhibitors are invited to attend the Welcome Reception on Friday, May 2 from 5:15 PM to 6:45 PM in the Exhibit Hall.

Rosen Shingle Creek Resort

9939 Universal Blvd, Orlando, FL 32819 | (866) 996-6338

Marketing Support Opportunities

Marketing Support Opportunities are granted on a first come, first serve basis.

Private Space for Customer and Internal Meetings - $6,000

Meeting space will be conveniently located in the Exhibit Hall
Each meeting space is 10’ X 10’ – $6,000 per day – Included are
production fees, basic furniture and signage
Meetings must not conflict with OEIS programs and events
OEIS Partners are eligible to take advantage of a discount

Lanyards – $5,000 (Exclusive)

This is an opportunity to have your company logo along with the OEIS logo printed on the lanyards. All registered attendees will receive a name badge with lanyard upon checking in at Registration. Lanyards will be produced by OEIS

Mobile Device Charging Stations – $4,000 Each

Sponsor logo will be incorporated into the design of the mobile device recharge station where attendees can recharge their cell phones, iPads, tablets, etc. The Sponsor is responsible for all associated production and labor costs. Charging stations will be placed in the General Session/Exhibit Hall foyer.

OEIS Attendee Registration Bags – No Longer Available

Your logo will be displayed on one side of the bag provided
to all attendees at OEIS registration. Sponsor’s
promotional flyer will be included in Registration bags
Registration bags will be provided by OEIS.

OEIS Attendee Registration Bag Insert - $2,500

Include a promotional flyer in the attendee registration bag.

Hotel Keycards and Packets- $7,000

Custom key cards will grab the attendee’s attention
from the moment of arrival. Each attendee will
receive YOUR branded key at check-in. Add your
message/brand to the key card packet. Use to
promote your booth, meal symposium or hands-on
workshop and much more…
Sponsor covers production costs

OEIS 2025 Program Guide:

Inside Front Cover in Program Guide – $5,000
Full Page Ad in Program Guide – $4,000

A Program Guide will be distributed at the
Registration desk to all OEIS Attendees. The
guide includes the program agenda, industry
sponsored sessions, list of exhibitors, booth
assignments and CME overview.

Mobil App - $7,000

Your sponsorship will be acknowledged when the App is
opened and viewed on a mobile device. In addition, your
logo will be featured on the front page with a link to your
website.

Attendees will access the Mobil App for educational
session details, meal symposiums, hands-on workshops,
list of exhibits, company descriptions, networking with
other attendees and much more…

Mobil App Push Notifications - $2,000 (each)

Your push notification(s) can be used to promote
attendance at your booth, hands-on workshop or
industry sponsored meal symposium.

Eblast - $2,500 each (Non-exclusive)

Speak directly to your target audience through email blasts. Your customized message will be emailed to all registered attendees either before or after the meeting. Each sponsor is limited to (1) before and (1) after the meeting.

Registered Attendee List - $2,000

Receive a copy of the registered OEIS 2025
Annual Meeting attendees. The list will
include all attendees that opted in to having
their contact information distributed.

Guest Room Drops – $2,500 Each (Non-Exclusive)

Deliver your message through the hotel with room drops to registered attendee’s rooms.

Branding opportunities

Ballroom Door Cling – $3,000

Ballroom Entrance Carpet Floor Cling – $3,000

If interested, please reach out to Julie at julie@oeisregistry.com

For questions, please contact Julie Patterson at: julie@oeisregistry.com
or call: (224) 567-0039

Additional Sponsorships: Welcome Reception, Meal Symposiums & Daily Breaks

Meal Symposiums include the following:

Topics and Speakers are the Sponsor’s choice
Meeting room with basic AV (Riser, LCD projector, screen &
podium)
One email blast sent by OEIS to target audience
highlighting your session (sponsor to provide content of
Eblast)
One promotional flyer will be included in Attendee Registration bags (sponsor to provider flyer)
Inclusion in the Program Guide and Mobile App
Two promotional signs may be placed in registration area
and outside of session room (sponsor to provide signs)
Sponsor covers the cost of the meal

Breakfast Symposiums
$12,000 each
7:00am – 8:00am

Friday, May 2, 2025
Saturday, May 3, 2025 – No Longer Available

Lunch Symposiums
$17,500 each
12:00pm – 1:00pm

Thursday, May 1, 2025 – No Longer Available
Friday, May 2, 2025 – No Longer Available
Saturday, May 3, 2025

Dinner Symposium
$15,500

Thursday, May 1
6:30 – 8:00 PM
Friday, May 2 – No Longer Available
7:00 – 8:30 PM

Industry Hands-on Workshops

This is an opportunity to host a Hands-on Workshop. Content and presenters are the sponsor’s choice. Companies wishing to conduct a workshop should contact Julie@oeisregistry.com for guidelines and applicable fees.

WELCOME RECEPTION – FRIDAY, MAY 2

5:15 PM – 6:45 PM | $20,000

OEIS will provide food & Beverage
Spotlight your company at the kick-off event of OEIS 2025! The
reception offers a great platform for all attendees to network in
a comfortable environment.
Sponsor will be acknowledged in the program guide, mobile app
and with prominent signage
Sponsor will have an opportunity to address the attendees
Sponsor may provide branded items, napkins and cups
throughout the reception area

Daily Breaks – AM & PM included – $4,000

Thursday May 1, 2025 (AM), Friday, May 2, 2025 and Saturday, May 3, 2025 (2 per day)

Provide your branded coffee cups and napkins for AM & PM
breaks on all 3 days!
Sponsor will be recognized with prominent signage in the Exhibit Hall

Exhibitor Registration

Exhibitor Space Agreement Form – please review this form NOW and check “YES” when registering to agree with the terns and complete your registration.

Don't Forget about the 2025 Technology Forum!

We are excited to invite you to participate in the upcoming 2025 Technology Forum, where you will have the exclusive opportunity to showcase your cutting-edge medical devices in an intimate and interactive setting. The forum will take place on Thursday May 1, 2025 from 3:30 – 6:30 p.m., during the OEIS Annual Meeting. Registration to be a sponsor of the Technology Forum is separate from general exhibitor registration. You may register for the Technology Forum AFTER you register for your general exhibit space below. Thank you!

IMPORTANT: We recommend that you register on a computer or laptop rather than registering on a mobile device. Some have reported registration difficulties on mobile devices. For registration assistance or to report a technical issue, please contact Technical Support. Thank you!