OEIS | Exhibitor Registration - OEIS 2024 Annual Meeting

Industry Prospectus

BEFORE YOU REGISTER BELOW: Please download and carefully review the 2024 Annual Meeting Exhibitor Prospectus to see all pertinent exhibitor information, including registration documentation, exhibitor requirements, sponsorship opportunities, etc. The forms you are required to fill out and return to OEIS in conjunction with with your registration are also separately provided below for easy printing. Thank you!

Exhibitor Space Options

6' x 30' Table Top Display - $5,600

Each exhibit space includes the following:

6’ x 30” draped table
(2) Chairs
(1) Wastebucket
(2) Exhibitor Registrations

10' x 10' Booth - $8,700

Each exhibit space includes the following:

10’ x 10’ exhibit space. If you do not need a 10’ x 10’ booth we request that you please choose one of the 6’ x 30” table top displays.
Backwall and sidewall Drapes
(1) 6’ Skirted Table
(2) Chairs
(1) Wastebucket
(4) Exhibitor Registrations

10' x 20' Booth - $17,500

Each exhibit space includes:

10’ x 20’ exhibit space
Backwall and sidewall Drapes
(1) 6’ Skirted Table
(2) Chairs
(1) Wastebucket
(8) Exhibitor Registrations

Additional badges can be purchased at $200 each. Use the green “Exhibitor Badge” request button at the top of the page.

Floor Plans

Exhibitor Information

Exhibitor Installation:

Thursday, April 25, 2024 | 8:00 AM – 5:00 PM

Exhibit Hours*:

Friday April 26, 2024

Saturday, April 27, 2024

7:00 AM – 8:00 AM | Breakfast in Exhibit Hall
10:00 AM – 10:30 AM | Break in Exhibit Hall
12:00 PM – 1:00 PM | Lunch in Exhibit Hall
3:00 PM – 3:30 PM | Break in Exhibit Hall

Exhibitor Dismantle:

Saturday, April 27, 2024 | 3:30 PM – 7:00 PM

*Exhibit schedule subject to change based on final program

NOTE: Exhibitors are invited to attend the Welcome Reception on Friday, April 26 from 5:15 PM to 6:45 PM in the Exhibit Hall.

Paris Las Vegas Hotel

3655 S Las Vegas Blvd, Las Vegas, NV 89109 | (877) 796-2096

Please click on the button below for a complete guide to all policies pertaining to attending the annual meeting as an exhibitor.

Marketing Support Opportunities

Marketing Support Opportunities are granted on a first come, first serve basis.

Conference Meeting Bags - $6,000 (Exclusive)

This is an opportunity to have your company logo along with the OEIS logo printed on the conference meeting bags. All registered attendees will receive a Conference Bag upon checking in at Registration. Bags will be provided by sponsor.

Lanyards – $5,000 (Exclusive)

This is an opportunity to have your company logo along with the OEIS logo printed on the lanyards. All registered attendees will receive a name badge with lanyard upon checking in at Registration. Lanyards will be produced by OEIS

Conference Note Pads - $2,500 (Exclusive)

This is an opportunity to have your company logo printed on note pads. Note pads will be distributed at Opening Session. The sponsor will supply the note pads.

Conference Padfolio – $4,000 (Exclusive)

GET NOTICED at the Strategic Marketing Workshop. This is an opportunity to have your company logo printed on the front cover. Padfolios will be distributed to each Marketing Workshop participant. Your promotional flyer will be inserted in each Padfolio. Sponsor will supply Padfolio.

Eblast - $2,500 each (Non-exclusive)

Speak directly to your target audience through email blasts. Your customized message will be emailed to all registered attendees either before or after the meeting. Each sponsor is limited to (1) before and (1) after the meeting.

Mobile Device Charging Stations – $4,000 Each

Sponsor logo will be incorporated into the design of the mobile device recharge station where attendees can recharge their cell phones, iPads, tablets, etc. The Sponsor is responsible for all associated production and labor costs. Charging stations will be placed in the General Session/Exhibit Hall foyer.

Guest Room Drops – $2,500 Each (Non-Exclusive)

Deliver your message through the hotel with room drops to registered attendee’s rooms.

Paris Foyer Mirror Clings – $3,000 Each (Non-Exclusive)

Promote your organization to attendees as they travel down the foyer to the Exhibit Hall and General Session with eye-catching mirror advertisements. Company is responsible for supplying artwork and associated production costs. Placement dependent on space availability.

Paris Foyer Floor Clings – $3,000 Each (Exclusive)

Promote your organization or booth to attendees as they travel down the foyer to the Exhibit Hall or direct attendees to your booth with custom floor graphics. Company is responsible for supplying artwork and associated production costs. Placement dependent on space availability.

Hand Sanitizer Stations - $3,000 Each

Sponsor logo will be incorporated into the design of the hand sanitizer stations located within the General Session and Exhibit Hall. Company is responsible for supplying the artwork and associated production costs.

For questions or concerns, please contact Julie Patterson at: [email protected]
or call Julie at: (224) 567-0039

Additional Sponsorship: Reception, Symposiums & Breaks

Any unrestricted grant to the Society to promote the educational activities is welcomed and greatly appreciated.

Industry Satellite Symposiums

When hosting a satellite symposium:

Meeting space will be provided. Meeting room will be pre-set with stage, podium, LCD projector and screen. Sponsor is responsible for any additional Audio Visual needs.
The sponsor is responsible for all costs associated with food and beverage. Sponsor will coordinate with the hotel directly.
Topic and Speakers are the Sponsor’s choice.
One promotional sign placed in the registration area to help promote the symposia (OEIS will provide).
Sponsor may provide two (2) directional signs for outside of session room.
CME Credits are the Sponsor’s responsibility, but not required.
One (1) Complimentary Industry Registration will be provided for Key Speaker.
One (1) email blast sent by OEIS to target audience highlighting your program. We highly recommend that an RSVP be included in the email blast so that the sponsor knows how many attendees are anticipated to attend. This will help determine food and beverage requirements.
Your promotional flyer will be included with registration material.
Inclusion in the OEIS mobile app and printed program.

Breakfast Symposiums
$12,000 each

Friday, April 26, 2024 (7:00am – 8:00am)
Saturday, April 27, 2024 (7:00am – 8:00am)

Lunch Symposiums
$17,500 each

Friday, April 26, 2024 (12:00pm – 1:00pm)
Saturday, April 27, 2024 (12:00pm – 1:00pm)

Dinner Symposium
$15,500

Friday, April 26, 2024 (7:00pm – 8:30pm)

Industry Hands-on Workshops

This is an opportunity to host a Hands-on Workshop. Content and presenters are the sponsor’s choice. Companies wishing to conduct a workshop should contact [email protected] for guidelines and applicable fees.

Welcome Reception

Friday, April 26, 2024 (5:15pm – 6:45pm) | The sponsor is responsible for all costs associated with food & beverage.

The OEIS Welcome Reception will take place in the Exhibit Hall and is open toall registered attendees.

When sponsoring the Welcome Reception:

Sponsor will be acknowledged during the General Session and will have an opportunity to address attendees.
Your Company’s support will be recognized in the Annual Meeting printed program, Meeting App along with prominent on-site signage.
Branding opportunities to include napkins and cups to be provided by sponsor.

Daily Breaks – AM & PM included – $2,500 Per Day

Friday, April 26, 2024 and Saturday, April 27, 2024 (2 per day)

Attendees are encouraged to visit our exhibitors during all scheduled breaks.

Your Company will be recognized with signage at each food and beverage station.
Your Company will be recognized in the Annual Meeting printed program, web site and Meeting App, along with prominent on-site signage.
Branding opportunities to include napkins and cups to be provided by OEIS.

Exhibitor Registration

Exhibitor Space Agreement Form – please review this form NOW and check “YES” below (if you are registering and paying for your booth online) to agree with the terms and complete your exhibitor registration. If you intend to register for the annual meeting offline, you MUST return both the Exhibit Space Agreement AND the Exhibitor Registration Forms by mail to OEIS with your payment.

Exhibitor Info & Space Registration Form – if you are planning to register and pay for your annual meeting exhibit booth offline, you MUST return both the Exhibit Space Agreement Form AND the Exhibitor Registration Form by mail to OEIS with your payment. Please note that you do not have to return either form by mail if you register and pay online below.

Symposiums & Breaks – please review this form to see the symposiums and breaks available to sponsors. Whether you are registering for the annual meeting online OR offline, you MUST mail this form back to OEIS with your payment to secure any symposium or break opportunities as they cannot be purchased below with your registration.

Marketing Support Opportunities – please review this form to see the available marketing sponsorship opportunities. Whether you are registering for the annual meeting online OR offline, you MUST mail this form back to OEIS with your payment to secure any marketing sponsorship opportunities as they cannot be purchased below with your registration.

Don't Forget about the 2024 Technology Forum!

We are excited to invite you to participate in the upcoming 2024 Technology Forum, where you will have the exclusive opportunity to showcase your cutting-edge medical devices in an intimate and interactive setting. The forum will take place on Thursday April 25, 2024 from 3 – 5:30 p.m., during the OEIS Annual Meeting. Registration to be a sponsor of the Technology Forum is separate from general exhibitor registration. You may register for the Technology Forum AFTER you register for your general exhibit space below. Thank you!

IMPORTANT: We recommend that you register on a computer or laptop rather than registering on a mobile device. Some have reported registration difficulties on mobile devices. For registration assistance or to report a technical issue, please contact Technical Support. Thank you!